Stallholder FAQ

Everything you need to know about trading at Yarraville Farmers Market. For the full detail, see our stallholder terms & conditions; questions, email stalls@yarravillemarket.com.au.

When and where is the market?

How this market works. As a farmers market we will be predominantly fresh food, where farmers, growers and local specialty producers sell directly to the public. All items must be sold directly by the producer or maker. No wholesalers or resellers are permitted.

Distinctive stalls, room to grow

You can usually predict a market before you have parked. Four stalls with the same tomatoes, three with the same jam. We do ours differently. We ask every stallholder to bring something distinctive in their category, so shoppers find real variety rather than the same thing over and over. As the market grows we will welcome additional producers and makers whenever there’s demand to support them. It means our growers and makers get a fair go, with enough customers to make the trip worthwhile.

Our launch market is Sunday 27 September 2026, 8am to 1pm, at Bassett Reserve, Geelong Road, West Footscray VIC 3012. The reserve sits right where Yarraville, Kingsville and West Footscray meet. We then trade on the fourth Sunday of every month. To hear market news first, join our mailing list or register your interest.

What kind of market is it?

A varied, food-first farmers market. Everything sold must be Australian-grown and made. Our ethos is quality, authenticity, creativity and community.

Who can apply?

  • Growers: fruit, veg, cut flowers, plants, seedlings, edible agricultural products
  • Producers: baked goods, pasta, preserves, cider, wine, beer, packaged food
  • Hot food & coffee vendors
  • Specialty beverages, including breweries and distilleries
  • Community groups: dedicated free sites for local clubs and causes

What won’t you consider?

Anything not Australian-grown or made; imported or resold goods (we’re for the people who actually grow, make or design what they sell); mass-produced items; and anything off our food-first ethos. We plan for category balance and variety, so even excellent stalls won’t fit every market.

How many stalls will there be?

We’re planning for around 50 stalls at launch. Space is limited and we plan the line-up carefully, so early applications get priority.

What are the site fees?

Casual monthly bookings, join when it suits you:

  • Standard 3×3m stall: $80
  • Extra-wide stall (wider than 3m, up to 6m; one marquee or two 3×3m marquees side by side): $140
  • Hot food marquee: $90
  • Coffee van or trailer (under 6m): $110
  • Food trailer (under 6m): $110
  • Community group: free

All fees include 10% GST and are billed by Common Ground Markets Pty Ltd. Bookings close three weeks (21 days) before each market day. Payment isn’t taken when you book; it’s processed automatically three weeks before each market, and your booking is confirmed once payment has gone through. Your site isn’t secured until payment is received. If your fees are still unpaid 7 days before market day, we release your site to someone on our waitlist. If a payment doesn’t go through, we’ll be in touch to sort it out before then. Merchant and processing fees are passed on at cost.

Food trucks aren’t accepted. We allow a maximum of three small trailers (under 6m) per market, allocated in the order payments are received.

Do I need insurance?

Yes. A minimum of $10 million Public Liability Insurance, with a current Certificate of Currency.

What other licences or permits do I need?

  • Food & beverage vendors: registered through FoodTrader (evidence with your application)
  • Liquor vendors: a current liquor licence
  • Gas cooking / open flame: fire extinguisher and fire blanket on hand, and CFA compliance

Your Statement of Trade. All food and beverage vendors must hold a current Statement of Trade, lodged through Victoria's FoodTrader portal, before market day. When you lodge yours, use these event details:

  • Event: Yarraville Farmers Market
  • Venue: Bassett Reserve
  • Address: Geelong Rd, West Footscray VIC 3012
  • Dates: 27 September, 25 October and 22 November 2026

Do I need to be VFMA-accredited?

No. VFMA registration isn’t required to apply, and the market isn’t pursuing VFMA accreditation at this stage. We always welcome VFMA-registered producers.

What do I need to set up?

  • A 3×3m marquee (standard site), secured with approved weights: minimum 20kg per leg (open marquee) or 40kg per leg (enclosed), rated to at least 80kph
  • No stakes or pins anywhere, no exceptions (safety)
  • Your own tables and signage (kept within your site, never blocking walkways)

Is there power?

No powered sites, so be self-sufficient. No leads across walkways; all electrical gear must be tested and tagged. Generators are by prior arrangement only, must be quiet inverter-type units, and must comply with EPA Victoria and City of Maribyrnong noise rules.

What are the sustainability rules?

The market is 100% single-use plastic free and working towards zero waste. All packaging, presentation and serving must be reusable, recyclable or compostable wherever possible, and you remove your own waste.

What’s the weather policy?

We run rain or shine. For safety we may alter layouts, relocate stalls, delay opening, suspend trading or cancel. If we cancel a market day for extreme weather or because the site has become unsafe, we refund 50% of your site fee. The other 50% covers costs we’ve already committed for that day, such as permits, insurance, ground hire, equipment and staffing.

What’s the cancellation and refund policy?

  • Cancel 10 or more business days before market day and we refund your site fee, less the payment-processing fee (our payment platform doesn’t return that fee to us when a booking is cancelled)
  • Cancel within 10 business days of market day and we can’t offer a refund or credit, because by then we’ve planned the day around your booking. If you can line up a suitable replacement stallholder, subject to our approval and our producer-direct rules, we’ll help arrange the handover
  • To cancel, email stalls@yarravillemarket.com.au as early as you can; the date we receive your email decides which applies

Things come up, so get in touch early and we’ll do our best to help. Nothing here takes away any rights you may have under the Australian Consumer Law.

How do I apply?

Apply now. Applications are reviewed on a rolling basis ahead of our launch market on Sunday 27 September 2026. Questions? Email stalls@yarravillemarket.com.au.